Job Description

About Us:

Impelled by the love of Christ, the Sisters of Charity of Leavenworth (SCL), a Roman Catholic congregation of women religious, offer every loving service in our power to meet the critical needs of God’s people. Established in 1858 in Kansas, the Sisters of Charity live our mission in the spirit of our founders: St. Vincent de Paul, Louise de Marillac, and Mother Xavier Ross. The Sisters, as Gospel-centered women, share a tradition of responding to the needs of the time, ministering to the vulnerable and marginalized, and caring for the fragile Earth. We share our mission in partnership and collaboration with those committed to working for peace and justice.

Position Summary: The administrative assistant serves as administrative support for the Executive Team. This position acts in a manner that reflects the Philosophy and Mission of the Sisters of Charity of Leavenworth (SCL). The Administrative Assistant must handle a wide variety of sensitive and confidential information discreetly, concerning both corporate and personnel affairs.

Please note that you must submit a cover letter along with your resume to recruiting@scls.org. The letter should highlight your relevant experience and qualifications and explain your motivation for pursuing this opportunity.

Responsibilities

• Provides secretarial and administrative support for the Executive team.
• Manages multiple tasks and assignments simultaneously while maintaining the highest level of confidentiality.
• Demonstrates professionalism and diplomacy consistently.
• Organizes office processes and understands Community policies and procedures to carry out assigned administrative responsibilities.
• Prepares interoffice and external correspondence in final form.
• Schedules meetings, conferences, travel, etc..
• Monitors the Executive Team’s calendars and provides support for meetings and travel.
• Provides support for various special projects assigned.
• Assembles, maintains, and updates files that may contain highly confidential and sensitive information.
• Prepares a variety of administrative-related correspondence and reports in an efficient manner with a high level of speed and accuracy.
• Takes and distributes minutes, as requested.
• Produces materials for the Executive Team.
• Uses various software programs to create booklets, brochures, liturgical worship aids, etc.
• Operates standard office machines and equipment.
• Prepares and distributes information related to specific funds, receives applications, notifies gift recipients, and tracks compliance with evaluation criteria.
• May provide additional administrative support to necessary departments as assigned.
• Performs other related duties as assigned.

Qualifications

• Associate degree in secretarial science, business administration, or equivalent combination of education/experience preferred.
• A minimum of five years’ experience in a similar position is required.
• Proficient in Microsoft Windows, Microsoft Office Suite, and Adobe Acrobat.
• Proficient in taking meeting minutes.
• Experience working with desktop publishing software.
• Excellent verbal and written communication skills.
• Excellent organizational and problem-solving skills.
• Detail-oriented.
• Ability to work independently.
• Experience designing documents and graphics in Canva, Preferred .
• Experience in writing diverse types of communication in various voices  is preferred .

Physical Requirements

• Ability to perform sedentary work, sitting at a desk and/or typing for extended periods of time.
• Able to lift, carry, push, and pull up to 25 pounds.
• Stoops and bends when using files.
• Finger dexterity and eye-hand coordination are necessary in operating a personal computer.
• Requires concentrated visual attention, which must be maintained for sustained periods. Good vision and hearing acuity are essential for accurately recording data and responding to calls.

EOE

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