Job Description
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Administrative Support
- Serve as front desk receptionist for the facility, liaising with staff and visitors.
- Organize meetings.
- Handle all coordination and purchase of domestic and international travel arrangements; including accommodations and transportation for Talgo expatriates.
- Assist organization's management with different business-related projects.
- Plan and execute company events or conferences.
- Assist with processing accounts payable, including tracking expenditures.
- Prepare list of Office Supplies (Monthly or as required) and submit Purchase request for management approval.
HR Support
- Handle employment application intake and forwards to Recruiter for processing.
- Scheduling interviews.
- Perform HRIS data entry and personnel file maintenance.
- Assist employees and supervisors with basic interpretation of HR policies and procedures.
- Conduct new-employee orientations.
- Maintain confidential personnel files and personnel actions.
- Record and communicate employee absences to proper management per Talgo, Inc. timekeeping policy.
- Assist employees with benefit related questions.
- Assist with processing of facility payroll by collecting and reviewing time sheets for accuracy; assist in resolving any discrepancies before sending to payroll department for final processing.
- Training: Assist with the quarterly and annual planning, weekly coordination of schedules, course materials, etc. and maintaining of the documentation of Training Manager database accordingly.
COMPETENCIES
- Organization
- Communication
- Critical Evaluation
- Relationship Management
- Ethical Practice
- Communication
- Critical Evaluation
- Relationship Management
- Ethical Practice
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
- Associates or Bachelor's degree preferred
- Bilingual in Spanish a plus
- 2 to 5 years of office experience and/or training; or equivalent combination of education and experience. Preferably, with at least 1 to 3 years in an HR related role.
- 1+ years payroll processing experience (ADP preferred)
- Strategical thinking and mindset to contribute effectively to the Human Resources Department.
- Technical skills with standard software applications such as Microsoft Outlook and Word
- This position requires someone with a positive attitude towards challenges and excellent problem solving skills, flexible, energetic, hardworking, well-organized, accurate, reliable, independent and
self-motivated.
• Ability to work in a challenging workspace and skills to multitask efficiently and work in a fast paced environment.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. English fluency required, Spanish a plus.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to understand and utilize standard financial spreadsheets.
OTHER QUALIFICATIONS
- Must be able to work with little, to no-supervision.
- Must have a proven record of meeting stringent deadlines and be able to acclimate to an industrial work environment.
- Must be able to take and pass a pre-employment drug test.
- Must be able to successfully pass a background check including MVR.
- Must possess or acquire a valid U.S. passport within 30 days of employment
- Must be able to travel domestically and internationally per operational needs
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to moving mechanical parts.
The employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually loud.
WORK SCHEDULE
Work is generally performed Monday to Friday, 07:00 am to 03:30 pm, and may include weekends and
holidays.
This schedule may be subject to change based on operational needs Argus Technical Services
Job Tags
Holiday work, Flexible hours, Monday to Friday,